The potential of litigation is an unavoidable reality for today’s businesses all over the world. To minimize the risk of this litigation, and the damage that can ensue both to the organization’s reputation and finances, it is critically important that all corporate information is effectively managed. Specifically, any information that is related to a given legal matter must be found and preserved until the ultimate resolution of that matter. The recent amendments to the Federal Rules of Civil Procedure (FRCP) in the United States have formalized these requirements and introduced aggressive timeframes into the process of electronic discovery. A number of technological solutions have emerged to help organizations deal with this challenge, including enterprise archiving, enterprise search and litigation management solutions. These products generally offer a range of functionality targeted at corporate information servers, but until now they have been unable to effectively deal with information stored on corporate desktop and laptop machines. This shortcoming has left corporations with a lingering vulnerability that has resulted in numerous fines and sanctions.

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Electronic messaging has become the de facto communications medium and file transport system used in the workplace today. Most information workers rely on email more than they do the telephone, fax or paper-based communication. The vast majority of organizations use email for sending, receiving and storing critical business records, including purchase orders, contracts, requests for proposal and other content. Instant messaging (IM) use is also on the increase, as are Web-based tools for communication and collaboration.

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Gartner Research estimates that in 2007 at least 75% of all global companies will be involved in legal or regulatory action that requires a systematic approach to legal discovery.1 Yet few corporations have moved away from a reactive approach to eDiscovery - handing urgent requests to IT as each case comes along or outsourcing this process to a litigation discovery and production firm. In addition to the high costs and risks associated with the current practices, the recent changes to the U.S. Federal Rules of Civil Procedure also mean that significant fines can be handed down, which can run into billions of dollars.

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This technical report is a compliance assessment of the Digital Safe hosted storage service offered by ZANTAZ, Inc. relative to the requirements of SEC Rule 17a-4(f) that regulate the storage, retrieval and management of electronic records for members, brokers or dealers. The assessment was performed by Cohasset Associates, Inc. using information provided by ZANTAZ and other publicly available information sources.

Cohasset’s assessment is that the Digital Safe hosted storage service complies with or supports meeting the requirements of all relevant conditions of Rule 17a-4(f).

View this Cohasset Technical Overview >>

The benefits of a content archiving solution are well known in 2007 – e.g., storage optimization, lower cost of electronic discovery, and the ability to comply with industry and company regulations. These benefits can generally be delivered by either a hosted or licensed content archiving solution. For some organizations, there is no doubt that a hosted content archiving service is the right solution. It is not right for everyone, however, and choosing between a hosted and licensed archiving product can be confusing.

This white paper is designed to remove the mystery around how to compare and contrast these two alternatives, and ultimately help you make a purchase decision that best meets the needs of your organization.

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Many organizations have so much data on their Exchange Servers that the prospect of upgrading or migrating to Exchange Server 2007 during nonoffice hours is virtually impossible. The alternative of migrating users gradually by building a hybrid environment can be costly, fraught with problems, and stressful for users, administrators, computers, and the network. By archiving e-mail messages before moving them to Exchange Server 2007, organizations can dramatically reduce the size of their information stores to the point at which upgrades or migrations can be achieved within a practical time frame (for example, over the course of a weekend). Powerful user search and retrieval capabilities, together with an open, highly scalable architecture, mean EAS will also protect and leverage your corporate e-mail assets during your migration period and for many years to come.

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A Practical Look at the Biggest Caveat of the New Safe Harbor Provision

On December 1, 2006, a number of amendments to the Federal Rules of Civil Procedure (the "FRCP Amendments") became law. One of the more significant amendments creates a new "Safe Harbor" provision which, generally speaking, will preclude a court from imposing sanctions against a party for the destruction of electronically stored information if such destruction occurred pursuant to the "routine" operation of an electronic storage system. Part I of this article provides a brief history of the FRCP Amendments and Rule 37(f) in particular. Part II of this article suggests a framework to guide courts in determining whether the element of good faith has been met. Finally, Part III provides some practical suggestions on measures corporations should implement in order to establish good faith under the proposed framework.

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This is a Technology Audit from the Butler Group examining ZANTAZ’ Introspect Product.

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For CIOs and IT executives alike, there are important changes in the rules around electronic discovery coming into effect on December 1, 2006 that will forever transform the way that you manage your electronic content. These changes come in the form of amendments to the Federal Rules of Civil Procedure (FRCP), which are designed to acknowledge the signifi cance of electronic evidence and address some of the practical discovery issues associated with it.

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You need to gain control over your enterprise’s staggering number of electronic communications before they overwhelm your infrastructure, your personnel, and your patience. On top of these challenges, you need to comply with regulators, improve system performance, and reduce the overall costs of archiving and storage.

NetApp and ZANTAZ have partnered to provide integrated e-mail archiving solutions for regulated and nonregulated data in Lotus Domino environments. Together, NetApp and ZANTAZ deliver a scalable, simple-to-use, and cost-effective message management solution that enables companies to reduce the overall costs of storage, improve business operations, and minimize compliance risk.

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The upcoming amendments to the Federal Rules of Civil Procedure for Electronic Discovery are expected to take effect on December 1, 2006. The adoption of these proposed changes has significant implications for corporate records and information management policies and infrastructure and would influence future investment plans.

This is an Excerpt, sponsored by ZANTAZ, of an IDC market analysis - "Worldwide Legal Discovery and Litigation Support Infrastructure 2006-2010 Forecast: Building the Case for Proactive Records and Information Management Frameworks", by Vivian Tero. It includes the following sections: Essential Guidance, Related Research.

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This IT Briefing is the first of a four-part series designed to present the reasons for maintaining comprehensive e-mail archives and how to do so efficiently while meeting regulatory guidelines and maintaining cost effectiveness and productivity in your organization. This IT Briefing is based on a a ZANTAZ/TechTarget Webcast entitled, "E-mail Archiving School: Why Archive E-mail?"

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There are four main categories of document retention policy: the delete everything as soon as possible (30-, 60-, 90-day rule); selective deletion; selective retention; and save more, intelligently. Which is right for your organization? This IT Briefing is based on a ZANTAZ/TechTarget Webcast, "What E-mail Retention Policy is Right for You."

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Companies today are faced with the dilemma of how to archive e-mails which are essentially company documents. Once the decision has been made to consider e-mail archiving technology, a company must then understand their needs and their e-mail system. There are many considerations in choosing the right e-mail archiving system. To address these issues, this document provides a lesson on issues, concerns, and questions you should consider before sitting down to talk to a vendor.

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Most vendors' email archiving software products create archives of some type or another, but that is only the beginning of the challenge involved with the retention of email. As a significant quantity of email enters the archive, new issues arise with regard to the management of the physical storage resources, the interaction with the archives for compliance auditing activities, and the ongoing lifecycle management of the information contained in the archives.

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This white paper is designed to help you prepare for the FRCP amendments. Once complete, you will be certain of the more significant rules changes, identify what they mean to you, and leverage the expertise of other companies like yours by drawing from a list of best practices to help you begin planning for the requirements.

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This white paper focuses on the return on investment associated with an email archiving solution, particularly ZANTAZ Enterprise Archive Solution (EAS).

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